Balance Confirmation Letter Format In Word Extra Quality -

We hereby confirm that the balance of as of [Date] is correct according to our books, with the following exceptions (if any):

We kindly request you to acknowledge receipt of this letter and confirm the accuracy of the balance mentioned above at your earliest convenience.

_____ I confirm the above balance is accurate.

A concise summary of the letter’s purpose (e.g., Request for Balance Confirmation as of December 31, 2025 ). balance confirmation letter format in word

☐ Incorrect. Correct balance is . (Difference attached as note)

Yours faithfully,

To set up mail merge: open Word and go to the “Mailings” tab. Click “Start Mail Merge” and select “Letters.” Then click “Select Recipients” and choose “Use an Existing List” to connect to your Excel data file. Insert merge fields where you want variable information to appear, such as «Recipient_Name», «Account_Balance», and «Date». Preview the results to ensure accuracy, then click “Finish & Merge” to generate all letters at once, either printing them directly or saving them as individual documents. We hereby confirm that the balance of as

Signatures from relevant financial officers, such as the Chief Accountant, Finance Manager, or External Auditor.

Please review the balance mentioned above. If this matches your records, we kindly ask you to sign and return the confirmation slip below. If you note any discrepancies, please provide the correct details or contact our accounts department at within [Number] days.

[Insert Date]

Yours faithfully,

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: The exact balance as per your books, the effective date, and relevant account or invoice numbers. ☐ Incorrect

Use this format when you want a customer to confirm the amount they owe your business.